Team Roster History 2011

GUIDELINES FOR COACHES AND MANAGERS

The following guidelines are to assist coaches, officials and others working with children.

Physical contact
Generally physical contact with players/participants should be:

1. • to develop sports skills
2. • to give sports massage
3. • to treat an injury 
4. • to prevent or respond to an injury
5. • to meet the specific requirements of the sport.

All physical contact by personnel should fulfill the following criteria:

1. •physical contact should be appropriate for the development of a sport skills
2. •permission from the player/participant should be sought
3. • player/participants be congratulated or comforted in public not in an isolated setting.

Supervision for children: 
The number of staff needed will depend on the age and number of children involved, and whether there are disability considerations.

Being alone with a child
Do not isolate yourself and a child and avoid being alone with any particular child. If a child approaches you and wants to talk to you privately about a matter, do so in an open area and in the sight of other adults (eg. Other coaches, officials or parents/guardians).
Ideally advise another coach or official and ask them to stay within sight while you have the discussion and to come to your assistance if the child becomes emotional and/or you indicate support is required in dealing with the child. Avoid unaccompanied and unobserved activities with children. 

Adopt positive language and behaviour: 
Adopt positive language when talking with children and in the presence of children. This includes avoiding bad or aggressive language that could intimidate a child or set a poor example.

Change Rooms
Before going into change rooms knock or announce that you will be coming in and try to have at least one adult with you in a change room with children. Do not isolate yourself and a child from others in the change room. 

Maintain control –avoid losing your temper 
Try not to lose your temper with a child (verbally or physically).
If you find that you regularly lose your temper with children you should seek support on behaviour management strategies, anger management or consider whether you have the patience to work with children.

Some ideas to assist with maintaining control include:

• Set up some basic rules at the beginning of the season such as be nice, follow instructions, have a go, no put downs. Make sure children are aware of these rules.
• Give positive messages
• Have a time out area for children and young people that are not behaving. This should be simple such as an agreed T sign with the hands that children know means to go to time out for two minutes.
• Adopt a card system to express concerns with a child's behaviour rather than becoming verbally agitated. For example a yellow card is a warning, two yellow cards means time out for two minutes and a red card could mean the child misses out of next week's game. 

Collection by Parents/Guardians
Your club needs to let parents/guardians know about its policy on the collection of children. A list of actions that could help include:

• Letting children, parents/guardians know the times of practices and games, when they can expect to collect their children and that it is not your responsibility to transport children home if parents are delayed.
• Have a club policy that the second to last child and their parent/guardian will wait with the coach/official and the child. This will also enable the coach/official to concentrate on making contact with the parent/guardian.
• If you have a club room where there will be other people, have a club policy that latecomers are to collect their children from the club room. Wait with the child if possible, and make contact with the parent/guardian if necessary. 
• If there are other people at the ground or facility, wait for the parent/guardian closer to those people. In the meantime try to make contact with the parent/guardian.
• Avoid the risk of being alone with a child by having a parent/guardian or support person assist you with the training. Require that person to wait until all children have left. 
• Have a club policy that there is a register of parent/guardian emergency contact numbers and make sure coaches/officials have access to a phone.

Transport of players/participants
Ideally all players/participants should have their own transportation to and from sporting events. You should only provide transportation when:

• the driver is properly licensed • other players/ participants/parents/guardians are in the vehicle
• the ride has been approved by parents/guardians
• the ride is directly to/from sports or recreational activities. 
• you should also call someone and tell them what you are doing, the exact time you are leaving –so that you are accountable for your time. 

Overnight trips
Always have more than one adult with children on an overnight trip/ camp and do not separate yourself and children from other adult/s. There should always be more than one adult with a group of children, even if the number of children is small. Mixed gender is preferable. Options to consider on an overnight trip/camp include obtaining separate sleeping accommodation from the children (adults in separate rooms). There must be emergency procedures in place to enable supervising adults to be able to respond to any alarm raised by a child. If an alarm is raised by a child, more than one adult should respond. 

Injuries and illness
Your club needs to have guidelines for handling injuries that occur during sporting activities. Only personnel who are qualified in administering first aid or treating sports injuries should attempt to treat an injury.   Personnel should avoid treating injuries out of sight of others.

Other considerations include:

• The comfort level and dignity of the player/participant should always be the priority.
• Only uncover the injured area, or drape private parts of the player/participants body.
• Always report injuries and any treatment provided to parents and document an incident.
• If necessary seek medical attention as soon as possible.

Your club should also have in place policies regarding “blood rules” and ensure coaches and officials know to remove any child that is bleeding from a game and to stop the flow of blood before being allowed to again join in the activity. 

Participants with disabilities
 It is important that participants with disabilities have the same opportunities to be involved in sport and recreation activities. This may require, where reasonable, the provision of specialist support, appropriate transport and training for those assisting with matters such as lifting and toileting. At all times participants should be treated with dignity and respect. Because participants with disabilities may be more vulnerable to abuse or neglect clubs and organisation may need to take additional steps to ensure their safety.

Photographing children (see more details here)
All clubs need to be aware that there are some people who visit sporting events to take inappropriate photographs or video footage of children. You need to be alert to this possibility and report any concerns to a responsible person in your club. Your club needs to have clear guidelines on the use of images as there is evidence that information posted on an Internet site or published in a magazine or newspaper can be used to target children, to locate them, and then to groom them. Also images can be used and adapted for inappropriate use. 

These guidelines have been adapted from information from the: 
Child Protection In Sport Unit UK www.thecpsu.org.uk Australian Sports Commission www.ausport.gov.au/ethics/
New South Wales Department for Tourism Sport and Recreation www.dsr.nsw.gov.au/children

GROUND DUTY

It is the team manager's responsibility to organise the following

• Enough people for set-up
• Enough people for ground control for your team's shift- ideally one hour rotations with one person for the top field and one for the lower field
• Enough people for Canteen - At a minimum two people should be rostered on at all time
• Enough people for Barbeque - There should be two people on duty to cover busy times
• Enough people to pack up equipment
• Enough people to pack up canteen

NOTE: The Barbeque is a major source of funds for the club. Please ensure it is operating at all times when games are on

Ground Conrol Duties

Overall duties include

• The club must have two ground controllers on duty at all times wearing orange vests
• Ensure both teams supply their own match balls
• Ensure match cards are available for each game and each team has filled them in correctly and signed them at the end of each game
• Take note of any injuries reported or observed during the games. Also ensure that the accident form is filled in and attached to the match card at the completion of the game
• Telephone for ambulances if required - DO NOT move injured players from field. If necessary stop the game until the ambulance arrives
• Ensure all fields are properly marked out
• Ensure that all flags, nets, sideline ropes are in positioned prior to the start of play
• Ensure there are no bikes, seats or other hazards close to the sideline so that they could cause injury to players
• Keep spectators behind sideline ropes and keep all people from standing behind the goals
• Ensure matches start on time
• Organise referees for games if the official referee does not arrive. Where no official referee or lines person is present write club appointed referee on the match card
• Monitor weather conditions in particular thuderstorms and associated lightning. It may become necessary to suspend games.

NOTE:

Referees are always responsible for conduct on the field however in all other matters pertaining to the ground the club should ensure that no conduct is permitted which would prove prejudicial to the interest of the club and the association.

Please assist all referees, particularly Roo Ball and club appointed referees by controlling spectators

Offensive language and behaviour is not accepted. The club and association will support you in controlling this behaviou.

• Ensure nobody enters the field of play, including team caoches and managers, until they are signalled to do so by the referee
• Ensure that no teams are coached by a person behind the goals
• Administer minor first aid if appropriate. If in doubt ring an ambulance. First Aid kit is in filing cabinet near ground control desk. Ice packs are kept in the freezer in the canteen
• If instructed by the referee ask persons to leave the field

NOTE:

At no time are players to kick balls against the clubhouse walls

It is advisable to read the guidelins for dealing with disturbances at grounds in the Sutherland Shire Junior Soccer Football Association rule book

DO NOT allow players to train in the goalmouths between each game. The club has enormous difficulty keeping the grass in this area for the total season.

All teams should be encouraged to warm up and warm down

Saturday Morning Ground Control

Saturday Morning teams will have the following responsibilties. The Committee member on duty will unlock clubhouse, gear shed and container and provide advice on what needs to be done

Ground Control Team

You will need:

• Line Marker filled with white powder - In gear shed located near cemetary fence
• 'Roo Ball' Goal frames and nets - in container
• Goal Posts and nets from Clubhouse - for Bottom Field
• Corner posts - in container
• Steel posts, reel of rope and gaol net pegs - on trolley in container
• Bench seats - in container
  
  
• Check games sheet to determine which fields need to be set up

Top Field - 6's, 7's and 8's

• Mark out field for 'Roo Ball' and 'Eights' field if required. If in doubt about 'top' field setout ask the committee member on duty
• Set up 'Roo Ball' goal frames and nets. Ensure goals are well pegged so that they cannot be moved or tipped over
• Position corner flag poles
• Position steel posts and rope to cordon off fields.
• Place bench seats along sidelines
• Place garbage bin near top fields

NOTE - When the 6's and 7's have completed their games the goals, corner posts, steel posts and rope will need to be moved to suit the 8's and 'Titans' field.

When these games are complete all equipment needs to be put away.

Clubhouse (Bottom) Field = 9's to Seniors

• Mark out field. Don't forget penalty spots, interchange box and short corners (Saturdays only for 9,10,11, 12 games)
• Position goal posts - (use three people) Posts are marked for Northern and Southern end of field.
• Peg down nets and ensure a soccer ball can not get through or under nets. If necessary twine in clubhouse may be used to provide additional security
• Position corner and halfway posts
• Position steel posts and rope to cordon off field. Place approximately two metres away from sideline.
• Place bench seats and additional plastic chairs from clubhouse along sidelines
• Place garbage bins around ground
• Sweep out clubhouse, and toilets
• Place 'No Parking' signs on driveway in front of front gate

Barbeque/Canteen Set Up

Barbeque - You will need

• Barbeque and Gas - stored in Clubhouse. Ensure there is adequate gas for the days operation. If in doubt ask the committee person on duty.
• Barbeque utensils - Knives, tongs, egg rings - In canteen
• Collapsible tables
• Sauces - in canteen refrigerator. Bulk containers kept in refrigerator
• Disposable gloves - In canteen; these should be worn whenever handling food
• Onions
• Steak
• Sausages - Par boiled; cut in half for cooking
• Eggs
• Butter
• Bread/Rolls - DO NOT BUTTER - wrap 2 slices (or roll) in a serviette and leave in canteen for sale. (prepare several loaves)

Set up and operation

NOTE: Children are not allowed behind the Barbeque

• Connect gas bottle and clean BBQ plate
• Set up one or two tables for utensils, etc.
• Place metal container under drip hole on Barbeque to prevent fat dripping on ground. Check regularly and epmty in bin as necessary.
• Don't pre-cook too much food - try and anticipate requirements
• Customers purchase from canteen where they will be supplied a tag for their order and bread.
• Ensure public (especially children) is protected from the hot plate. Put 'witches hats' or some other barrier in front.

Canteen

NOTE: Children are not allowed in Canteen

Duties

• Display all confectionary - stored in cubboard under benchtop
• Set up coffee machine and switch on
• Fill urn with fresh water and turn on
• Place pies and sausage rolls in 'pie warmer' (fill the water containers in the bottom drawer) and switch on. Don't overstock the pie warmer.
• Check stock of drinks in refrigerator - refill if necessary
• Assist with preparation of food for barbeque as required.
• Sweep floor of canteen

After the last game

• Make a list of any items that need to be re-ordered
• Return all confectionary to cupboard
• Turn off pie warmer and dispose of any left over pies and sausage rolls
• Ensure any unused pies and sausage rolls are refrigerated at the end of Saturdays games or placed in the freezer after Sundays games
• Turn off Coffee machine and remove filter
• Turn off urn
• Re-stock drink fridge
• Wash, coffee jugs, barbeque utensils, cups, etc.
• Wipe down all benches
• Sweep out canteen
• Place rubbish from garbage bin into large 'wheelie' bins
• Replace bin liner

The Committee member on duty will lock up the canteen

Pack Up

At he end of the last game the team on Ground Control is responsible for packing away all equipment.

A lot of equipment was lost last year due to the fact that the gear was not returned to its correct location. Please save the club money - all equipment needs to be put back in its correct position.

Duties

• Ensure all 'Roo Ball' equipment has been stored in container
• Move large goal posts and nets back inside clubhouse (Leave nets on posts). This should be done by at least three people
• Replace goal post hole 'plugs'
• Collect pegs from goal posts and place on trolley
• Remove steel posts and rope and place on trolley
• Remove corner posts and place on trolley
• Return trolley to container
• Place timber bench seats back in container
• Sweep out clubhouse and toilets
• Pick up rubbish around the ground and place in garbage bins
• Return the 'No Parking' signs to the clubhouse
• Remove all noticeboards and place in clubhouse
• Ensure Barbeque is clean and return to clubhouse

The Committee person on duty will lock all buildings and container.

NOTE: Junior referees receive $10.00 and a free drink . Please record in the referees book (kept near the PA system)

• The date
• Referee's name
• Amount paid
• Referee's signature

'Black & White' referees and club appointed referees should be offered a free drink.

All canteen enquireies should, in the first instance, be directed to the Committee member on duty. If necessary contact Murray Stanton on 9524 4468

SMALL SIDED GAMES

Small Sided Games rules at a glance.

U6's - 4 x 4

U7's & U8's - 5 x 5

U9's - 7 x 7

For detailed information on the draft rules for Small Sided Games (Roo Ball) click here

For more information on Small Sided Games open the following documents

Small Sided Games handbook

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Why Small Sided Games

Small Sided Games Brochure

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BALL SIZE, GAME DURATION & FIELD SIZE

Ball Size and Game Duration (Diagram of field 'mark out' in clubhouse)

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