Ground Control Guidelines

It is the team manager’s responsibility to organise the following

• Enough people for set-up
• Enough people for ground control for your team’s shift- ideally one hour rotations with one person for the top field and one for the lower field
• Enough people for Canteen – At a minimum two people should be rostered on at all time
• Enough people for Barbeque – There should be two people on duty to cover busy times
• Enough people to pack up equipment
• Enough people to pack up canteen

NOTE: The Barbeque is a major source of funds for the club. Please ensure it is operating at all times when games are on

Ground Control Duties

Overall duties include

• The club must have two ground controllers on duty at all times wearing orange vests
• Ensure both teams supply their own match balls
• Ensure match cards are available for each game and each team has filled them in correctly and signed them at the end of each game
• Take note of any injuries reported or observed during the games. Also ensure that the accident form is filled in and attached to the match card at the completion of the game
• Telephone for ambulances if required – DO NOT move injured players from field. If necessary stop the game until the ambulance arrives
• Ensure all fields are properly marked out
• Ensure that all flags, nets, sideline ropes are in positioned prior to the start of play
• Ensure there are no bikes, seats or other hazards close to the sideline so that they could cause injury to players
• Keep spectators behind sideline ropes and keep all people from standing behind the goals
• Ensure matches start on time
• Organise referees for games if the official referee does not arrive. Where no official referee or lines person is present write club appointed referee on the match card
• Monitor weather conditions in particular thuderstorms and associated lightning. It may become necessary to suspend games.

NOTE: Referees are always responsible for conduct on the field however in all other matters pertaining to the ground the club should ensure that no conduct is permitted which would prove prejudicial to the interest of the club and the association.
Please assist all referees, particularly Roo Ball and club appointed referees by controlling spectators
Offensive language and behaviour is not accepted. The club and association will support you in controlling this behaviour.

• Ensure nobody enters the field of play, including team caoches and managers, until they are signalled to do so by the referee
• Ensure that no teams are coached by a person behind the goals
• Administer minor first aid if appropriate. If in doubt ring an ambulance. First Aid kit is in filing cabinet near ground control desk. Ice packs are kept in the freezer in the canteen
• If instructed by the referee ask persons to leave the field

NOTE: At no time are players to kick balls against the clubhouse walls
It is advisable to read the guidelines for dealing with disturbances at grounds in the Sutherland Shire Junior Soccer Football Association rule book
DO NOT allow players to train in the goalmouths between each game. The club has enormous difficulty keeping the grass in this area for the total season.
All teams should be encouraged to warm up and warm down

Ground Control teams

Ground Control teams have the following responsibilities.

The Committee member on duty will unlock clubhouse, gear shed and container and provide advice on what needs to be done

Ground Control Team

You will need

• Line Marker filled with white powder – In gear shed located near cemetary fence
• ‘Roo Ball’ Goal frames and nets – in container
• Goal Posts and nets from Clubhouse – for Bottom Field
• Corner posts – in container
• Steel posts, reel of rope and gaol net pegs – on trolley in container
• Bench seats – in container
• Check games sheet to determine which fields need to be set up

Top Field – 6’s, 7’s and 8’s

• Mark out field for ‘Roo Ball’ and ‘Eights’ field if required. If in doubt about ‘top’ field setout ask the committee member on duty
• Set up ‘Roo Ball’ goal frames and nets. Ensure goals are well pegged so that they cannot be moved or tipped over
• Position corner flag poles
• Position steel posts and rope to cordon off fields.
• Place bench seats along sidelines
• Place garbage bin near top fields

NOTE : When the 6’s and 7’s have completed their games the goals, corner posts, steel posts and rope will need to be moved to suit the 8’s field.
When these games are complete all equipment needs to be put away.

Clubhouse (Bottom) Field = 9’s to Seniors

• Mark out field. Don’t forget penalty spots, interchange box and short corners (Saturdays only for 9,10,11, 12 games)
• Position goal posts – (use three people) Posts are marked for Northern and Southern end of field.
• Peg down nets and ensure a soccer ball can not get through or under nets. If necessary twine in clubhouse may be used to provide additional security
• Position corner and halfway posts
• Position steel posts and rope to cordon off field. Place approximately two metres away from sideline.
• Place bench seats and additional plastic chairs from clubhouse along sidelines
• Place garbage bins around ground
• Sweep out clubhouse, and toilets
• Place ‘No Parking’ signs on driveway in front of front gate

Barbeque/Canteen Set Up

Barbeque – You will need

• Barbeque and Gas – stored in Clubhouse. Ensure there is adequate gas for the days operation. If in doubt ask the committee person on duty.
• Barbeque utensils – Knives, tongs, egg rings – In canteen
• Collapsible tables
• Sauces – in canteen refrigerator. Bulk containers kept in refrigerator
• Disposable gloves – In canteen; these should be worn whenever handling food
• Onions
• Steak
• Sausages – Par boiled; cut in half for cooking
• Eggs
• Butter
• Bread/Rolls – DO NOT BUTTER – wrap 2 slices (or roll) in a serviette and leave in canteen for sale. (prepare several loaves)

Set up and operation

NOTE: Children are not allowed behind the Barbeque

• Connect gas bottle and clean BBQ plate
• Set up one or two tables for utensils, etc.
• Place metal container under drip hole on Barbeque to prevent fat dripping on ground. Check regularly and epmty in bin as necessary.
• Don’t pre-cook too much food – try and anticipate requirements
• Customers purchase from canteen where they will be supplied a tag for their order and bread.
• Ensure public (especially children) is protected from the hot plate. Put ‘witches hats’ or some other barrier in front.

Canteen

NOTE: Children are not allowed in Canteen

Duties

• Display all confectionary – stored in cubboard under benchtop
• Set up coffee machine and switch on
• Fill urn with fresh water and turn on
• Place pies and sausage rolls in ‘pie warmer’ (fill the water containers in the bottom drawer) and switch on. Don’t overstock the pie warmer.
• Check stock of drinks in refrigerator – refill if necessary
• Assist with preparation of food for barbeque as required.
• Sweep floor of canteen

After the last game

• Make a list of any items that need to be re-ordered
• Return all confectionary to cupboard
• Turn off pie warmer and dispose of any left over pies and sausage rolls
• Ensure any unused pies and sausage rolls are refrigerated at the end of Saturdays games or placed in the freezer after Sundays games
• Turn off Coffee machine and remove filter
• Turn off urn
• Re-stock drink fridge
• Wash, coffee jugs, barbeque utensils, cups, etc.
• Wipe down all benches
• Sweep out canteen
• Place rubbish from garbage bin into large ‘wheelie’ bins
• Replace bin liner

The Committee member on duty will lock up the canteen

Pack Up

At the end of the last game the team on Ground Control is responsible for packing away all equipment.

A lot of equipment was lost last year due to the fact that the gear was not returned to its correct location. Please save the club money – all equipment needs to be put back in its correct position.

Duties

• Ensure all ‘Roo Ball’ equipment has been stored in container
• Move large goal posts and nets back inside clubhouse (Leave nets on posts). This should be done by at least three people
• Replace goal post hole ‘plugs’
• Collect pegs from goal posts and place on trolley
• Remove steel posts and rope and place on trolley
• Remove corner posts and place on trolley
• Return trolley to container
• Place timber bench seats back in container
• Sweep out clubhouse and toilets
• Pick up rubbish around the ground and place in garbage bins
• Return the ‘No Parking’ signs to the clubhouse
• Remove all noticeboards and place in clubhouse
• Ensure Barbeque is clean and return to clubhouse

The Committee person on duty will lock all buildings and container.

NOTE: Junior referees receive $10.00 and a free drink . Please record in the referees book (kept near the PA system)

• The date
• Referee’s name
• Amount paid
• Referee’s signature

‘Black & White’ referees and club appointed referees should be offered a free drink.

All canteen enquiries should, in the first instance, be directed to the Committee member on duty.